Job Description

TITLE: Assistant Director of Business Administration / Finance REPORTS TO: Director of Business Administration / Finance QUALIFICATIONS: Education: Bachelor's or advanced degree in accounting, finance, business administration, or related field. Experience: Several years of experience in finance, accounting, or a related field. Demonstrated proficiency in accounting, budget development, data and financial analysis with preference given to those with financial experience in a municipal or regional school environment. Analytical & Problem-Solving Skills: Ability to analyze financial data, identify and prepare effective reports which highlight issues and resolve issues effectively. Technical Skills: Prior experience and proficiency in accounting software and financial systems; Advanced skills in developing and using spreadsheets in a Microsoft and Google environment; Familiarity with Tyler Technologies School ERP Pro accounting software a plus. Leadership and Management Skills: Ability to effectively manage multiple projects successfully and adapt to changing circumstances; Ability to collaborate in a team environment. Communication Skills: Strong written and verbal communication skills, including the effective utilization of technology and information management tools. Compliance: Familiarity with or the ability to learn State laws governing the financing of public schools and state-mandated educational programs and business practices. JOB GOALS as Assistant Director of Business Administration: Under the supervision of the Director of Business Administration / Finance, the Assistant Director will support all accounting and financial administration work relative to the daily management and business operations of the Hampshire Regional School Districts. The position will include cooperative oversight of all financial activity associated with the core services of a school operation. This includes supporting general ledger accounting entries for all expenses and revenues, budget development, financial planning and analysis, purchasing and required State reporting and financial filings, including payroll and meals taxes. Assists Director of Business Administration with the following responsibilities: 1. Financial & Financial Information Management Plans, develops, directs, coordinates and maintains an integrated financial program which supports Hampshire Regional School Districts' commitment to effective financial management. Assures that the accounting system is in compliance with State, Federal, and local laws as well as sound accounting principles (chart of accounts, grants, revolving funds, student activities). Oversees the management of funds including Federal and State grants, capital project funds, revolving funds, student activity funds, and the general fund. Participates in audits including the annual financial audit and program audits and initiates improvements or corrections as recommended. Prepares monthly and quarterly financial statements as requested by the Director of Business Administration. Participates in the preparation of the State End-of-Year Financial Reports and periodic progress reports and other documents as required by the Director of Business Administration. Develops guidelines to protect district resources and assist administrators in controlling expenditures and initiate cost-saving measures. Evaluates business operations and recommends and monitors improvements. 2. Annual School District Budget Works with the Director of Business Administration to oversee the preparation, publication, and management of the annual budget. Works closely with principals, program directors, curriculum leaders, and Central Office personnel to effectively train and communicate budget procedures and protocols. 3. Accounting General Ledger Maintenance Assumes responsibility for the receipt and expenditures of all district funds. Reconciles the District Accountant's Cash Book to the General Ledger. Maintains a continuous internal auditing program for all funds. Provides material as requested to assist external audits of Hampshire Regional School District. Ensures fiscal compliance with District, State, and Federal statutes, regulations and/or policies. Works closely with the Superintendent and Director of Business Administration relative to all fiscal matters. Performs other fiscal duties as required by the Director of Business Administration. Bears responsibility for closing and reconciling all books and accounts in the business office, including the cash book, warrants (vendor, payroll, and special warrants), bank accounts (checking accounts, trust funds, bond or other accounts), and debt records. 4. Purchasing/Accounting Works with the Director of Business Administration / Finance to administer purchasing including accounting, accounts payable, payroll, and warrant functions. Develops and reviews bid specifications and contracts in accordance with all Massachusetts General Laws. 5. Human Resources Management Assists the Director of Business Administration in developing templates & populating data for collective bargaining. 6. Communication Serves as an advisor to the Director of Business Administration in matters related to financial management and facilities planning activities. Attends School Committee meetings and other Town government meetings as requested. 7. Other Provides support in the management of the Food Service program including state reporting and meals tax preparation. Provides support as needed with facilities matters especially as it relates to procurement. Any other duties as deemed appropriate by the School Business Manager. The essential functions or duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. SALARY COMPENSATION: The Assistant Director of Business Administration position is a full-time, full-year position. Salary will be commensurate with experience and education, in a range of $80,000 - 95,000. EVALUATION: The Assistant Director of Business Administration will be evaluated by the Director of Business Administration on an annual basis. GROWTH POTENTIAL: This position may be a gateway job to a Director of Business Administration/ Finance position for the candidate who develops and demonstrates the following: advanced proficiency in multiple unique regional school accounting and reporting requirements of the Department of Elementary and Secondary Education (DESE) and the Department of Revenue / Division of Local Services (DOR/DLS) capacity to succeed in this highly data intensive and analytical environment, ability to establish, maintain and communicate processes and procedures & motivate staff to learn multiple finance functions ability to work effectively with superintendent and school committees Are you a highly motivated administrator with a strong financial background? Do you want to make a positive difference for students in a regional school environment while collaborating with a committed team? If so, we invite you to submit a resume and cover letter addressing your interest and qualifications. We look forward to talking with you about this terrific career opportunity. We are rebuilding our team and seeking a unique professional for this critical role. District CORI Check required before employment begins Federal Fingerprint Check required before employment begins

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