Job Description

Job Description

Job Description

Position Summary

The Document Control Specialist, reporting to the Inventory & Document Control Manager, is responsible for organizing, tracking, and maintaining both electronic and hard copy files. This role ensures documents follow proper procedures throughout their lifecycle, supports engineering functions, and helps keep records accurate, secure, and easy to retrieve.

Key Responsibilities

• Upload and manage digital files in the Document Management System (DMS), including purchase part specifications.
• Scan and convert physical documents (customer and parts books) into digital files.
• Organize and maintain both hard copy and electronic records.
• Distribute documents in print or digital formats to appropriate teams.
• Enter engineering data into M2M systems, such as part numbers and project details.
• Create and distribute job packets or travelers for engineering work.
• Generate scanning queues for tracking engineering labor hours.
• Provide occasional front desk and data entry support for sales order projects.

Qualifications

• Associate degree or 5–8 years of experience in document control, quality assurance, or a similar role in a manufacturing environment.
• Strong technical knowledge of document handling and engineering record management.
• Skilled in MS Word, Excel, and Outlook; experience with M2M systems is a plus.
• Ability to read blueprints and use measurement tools.
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple priorities under deadlines.
• Self-motivated team player who can work in a fast-paced, changing environment.
• Ethical, dependable, and able to handle sensitive or confidential information.
• Bilingual (English/Spanish) is a plus.

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