Job Description

The Document Control Specialist is responsible for collecting, maintaining, and distributing all project documents. This position will assist all levels of staff on a project. Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings. Manage documentation, compliance reporting and all filing system developments. Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library. Tracks and manages the resolution of RFI’s, submittals, and change orders. Reviews, logs, and acts upon incoming and outgoing documents associated with project. Input daily project information into the computer system. Works with Construction Management Team to prepare and submit monthly reports. Archives all project records and maintains record keeping of such documents. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit. Associate degree in Business Management or related discipline. Minimum 1-year previous document control experience, preferably in a construction environment. Can be a combination of education, training, and relevant experience. Computer, filing, and 10-key skills required. Attention to detail is necessary; strong analytical skills favored. Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation. Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred. Prioritize and manage multiple tasks, changing priorities as necessary. Work under pressure and adapt to changing requirements with a positive attitude. Oral and written communication skills as required for the position. Self-motivated, proactive and an effective team player. Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others. Travel: 0%. Working conditions: General work environment – sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs. ADA compliance and reasonable accommodation measures. Equal Opportunity Employer. Benefits include ESOP, 401k, annual bonus, PTO, medical/dental/vision insurance, life and disability insurance, flexible spending plans, charitable giving match.

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