Job Description

Job Description

Job Description

Benefits:

• 401(k)
• Company parties
• Competitive salary
• Dental insurance
• Flexible schedule
• Free food & snacks
• Health insurance
• Paid time off
• Vision insurance

Position Summary:

Javaheri & Yahoudai, A Professional Law Corporation (J&Y Law), a premier personal injury law firm, is seeking a dependable and detail-oriented Office Assistant Mail & Records Clerk to manage incoming and outgoing mail, assist with case-related documentation, and provide general office support. This role is essential in maintaining timely document flow and helping ensure that our legal team has accurate and organized records.
Key Responsibilities:

Mailroom & Document Handling

Sort, scan, label, and distribute all incoming physical and electronic mail

Prepare and send outgoing correspondence via USPS, FedEx, and courier services

Track and log mail received and ensure prompt routing to the correct staff or department

Scan and upload legal and medical documents into the case management system (Litify)

Maintain organized digital and physical filing systems for case-related mail and records

Clerical & Administrative Support

Deliver documents between departments, attorneys, or external locations as needed

Assist in assembling and preparing case files for internal review or legal proceedings

Perform photocopying, labeling, and filing of documents with strict attention to detail

Support the records team with retrieval and file management

Maintain cleanliness and organization of mailroom and supply areas

Office Logistics

Monitor mail supplies and alert supervisor when reorders are needed (e.g., envelopes, labels)

Ensure mailing equipment (postage machines, scanners) is functional and report maintenance needs

Assist with basic office errands and tasks as requested by administrative leadership

Qualifications:

Prior experience as a mail clerk or in an administrative office support role preferred

Familiarity with scanning, labeling, and file naming conventions in a legal or medical office

Basic knowledge of Microsoft Outlook, Word, and scanning software

Strong organizational and time management skills

Ability to lift boxes or mail bins (up to 25 lbs) and remain on feet for extended periods

Must be reliable, punctual, and detail-focused

---

Core Competencies:

Accuracy and attention to detail in repetitive tasks

Professionalism and discretion when handling sensitive legal documents

Dependability and ability to follow through on daily task lists

Willingness to support a collaborative team environment

Compensation & Benefits:

Competitive hourly wage based on experience

Employer-paid health benefits

Paid time off, sick leave, and observed holidays

Supportive team culture with potential for internal growth

Flexible work from home options available.

Job Tags

Hourly pay, Holiday work, Work from home, Flexible hours,

Similar Jobs